Board approval is required for the FOVEC Budget and any expenditures not included in the Approved Budget.
Board approval is required for any public events or activities that are sponsored or co-sponsored by FOVEC.
Board approval is required for any changes to the governing documents or actions that could jeopardize the reputation of FOVEC or negatively impact its status as a 501(c)(3) organization.
To help ensure the Board has the required information necessary to make an informed decision all requests for Board DIscussion and Approval must have an entry here (new Comment) with a clear description of what is being requested along with any required supporting documentation at least one week prior to the Board meeting where the vote is to take place.
I propose we purchase the trash and recycling can package for use at our events.
https://www.homedepot.com/p/Rubbermaid-Roughneck-32-Gal-Outdoor-Recycling-Bin-1792641/202260842
Renew fovec.org domain
The domain(s) listed below are due to expire within the next 75 days.
fovec.org - 2021/09/01
To ensure the domain does not expire, you can renew it now from the domains management section of our client area here: https://www.101sitehosting.com/members/ If you no longer wish to renew the domain, please make sure to disable domain renewal option within domains management section of our client area here: https://www.101sitehosting.com/members/ or contact support for assistance. Domain renewals are final and non refundable.
Should you allow the domain to expire, it will not be accessible so any web site or email services associated with it will stop working.
101sitehosting.com 250 Park Avenue New York New York, New York 10177
Fair Oaks Recreation and Parks Community Partner
I propose we apply to become a Community Public/Non Profit Partner and also recognize the Park District as a FOVEC Partner.
Our key areas of focus would be:
Infrastructure projects such as parking
Village events such as Oktoberfest in the VIllage
Their Policy guidelines are attached.
If approved, the next step would be to formalize the agreement.
2021 Fall Social
I propose we replace our Sept 1st Board Meeting with a Fall Social Event for our members and invited guests at a Village business with a budget of $400.
Like prior socials, the event would focus on bringing our members together with the goal of getting to know them better and helping them learn a little more about what our plans are.
The event could be at a local restaurant or we could do a catered event or potluck at one of our member businesses.
If approved, the next step would be to find a Chair for this event who would form a team and create a plan for review and approval at our next Board meeting.
Modify the Handbook to clarify meetings and voting can be done in-person or remotely
Proposed Wording
Meetings of the board (and/or membership) may be conducted in-person, online via services such as Zoom and Skype, or in combination with some members in-person and others online. Members must be able to fully participate whichever format is used.
Voting may also be done in-person or remotely as described above as well as by email or through the use of other online voting technology. The results of any vote must be publicly disclosed within 72 hours of the close of voting and in the event of a dispute an in-person vote must be held.
Make all Members Site Members
I propose that we automatically create a Website (Wix )Site Membership account for any new FOVEC Member if they are not already Site Members.
Website members have much better access to the features of our website, but many don't know they need to sign up for the site separately from applying for membership.
As part of our onboarding process I believe we should create Site accounts for each new member and help explain to them how to use the site.
To implement this we would first need to create a subcommittee to help with the onboarding of new members (which should also try and get them engaged in some volunteer activity)
If approved, the suggested steps are:
Define the duties of the Membership Subcommittee
Identify a chair
Assist the chair in gathering the resources required
Make all Sponsors Members
I propose that we make one of the benefits of being a Sponsor is Membership in FOVEC for a year.
This should encourage more people and businesses to become sponsors and reduce our need to fundraise.
This will require the Treasure and Secretary to coordinate information to ensure our membership data is accurate.
FOVEC Sponsorship Levels and Benefits
It is proposed we adopt a sponsorship program that encourages people to increase their donations during the year in return for greater recognition and benefits.
See https://www.oldfairoaksvillage.com/sponsorship to view the proposed levels and benefits for each level. In addition, I would propose FOVEC create a Sponsorship Certificate that would be presented to each Sponsor suitable for framing and display in their business.
If this proposal is approved, the following people/groups would be impacted:
Treasure - would need to track donations and report on levels
Outreach - would need to update the website, social media posts, Live Updates
Event Chairs - would need to ensure signage and recognition
The proposal recommends approval ASAP with Sponsorship levels resetting on an annual (calendar year) basis (i.e., sponsors need to donate each year to maintain their level).
Village Guide Window Decals
This proposal is to print window stickers/decals for Village stores that promote our free Village Guide.
The proposed decal, measuring 3x3 inches is shown here (low res):
The cost would be about $0.70/decal and the proposal is to order 100 of them for free distribution to business owners in the Village.